Administrative Analyst position includes those mixed duties that provide a variety of administrative and technical assistance to ensure the smooth and efficient management of the office. This position provides office assistance in accordance with approved internal procedures and policies. Administrative support positions provide administrative services to: the judges when necessary, the court unit executive, human resources, procurement, finance, property management and the operations department. This position includes duties as an alternate to the ECRO, assistant to the Internal Controls Officer and assists the court’s Disposal Officer. The position has an extensive knowledge of office policies and procedures and deals with complex issues and excises decision-making authority.
- Develops and maintains logs, tracking forms and databases for the purpose of tracking data; prepare reports at the request of unit executive. Generates standard reports from databases and computerized systems.
- Performs receptionist duties by greeting visitors/clients in person and on the telephone, answering routine questions and directing visitors/callers to the appropriate person or department.
- Prepares correspondence, reports, forms letters and documents and maintains correspondence control records and electronic/paper personnel files by scanning, filing and uploading documents.
- Proofreads and edits materials prepared by others, for the court unit executive’s signature for accuracy, proper grammar and spelling.
- Schedules appointments, arranges meetings and maintains court unit executive’s calendar.
- Assists with coordinating conferences, meetings and court ceremonies. Assist in the preparation of agendas; acts as secretary for meetings, preparing materials, taking and distributing minutes
- Maintains calendars, arranges travel and prepares travel vouchers for court unit executive and professional staff. Reviews travel vouchers, ensuring that policies and procedures are followed.
- Assists with processing a variety of human resources and payroll action 2 The U.S. Bankruptcy Court – Western District of Tennessee is an Equal Opportunity Employer
- Maintains office reference materials, such as administrative manuals, bulletins, etc.
- Assists the court’s Disposal Officer, ensuring the documentation and the process of property disposal is executed properly, along with identifying excess property that should be recycled, abandoned or destroyed.
- As alternate ECRO, ensures set-up of electronic recording equipment is operational and has the responsibility of recording verbatim court proceedings using the electronic sound equipment, preparing CD’s for transcription, handling exhibits and other ECRO duties as needed.
- Assists Judicial Assistants in greeting visitors and other office duties as requested.
- Complies with and maintains familiarity with the court’s Internal Controls Manual and assists Internal Controls Officer in prescribed duties of ensuring compliance with internal policies and procedures, as well as with external requirements imposed by law, conducting audits, acting as a court resource on administrative and internal controls requirements and other duties that fall under Internal Controls Officer. Familiarity with Internal Control Evaluation (ICE) System, while aiding in compliance evaluations.
- Applicants must be a U.S Citizen or eligible to work in the U.S.
- To qualify for the position, applicants must have a high school diploma or equivalency, a minimum of one-year specialized experience equivalent to work at a CL-25, and two years of generalized experience.
- General Experience – Progressively responsible clerical, office, or other work that indicates the possession of, or the ability to acquire, the knowledge and skills needed to perform the duties of the position.
- Specialized Experience – One year of progressively responsible clerical or administrative experience that is in, or closely related to the work of the position and which has demonstrated the knowledge, skills, and abilities to successfully perform the duties of the position and involves the routine use of automated software and keyboarding for word processing, data entry and report generation.
- Education above the high school level may be substituted for required general experience based on one academic year (30 semester or 45 quarter hours) equals one year of general experience.
- Education may not be substituted for specialized experience because administrative court support positions require hands-on experience to be credited as specialized experience.
- To qualify for placement at the CL26, the applicant must have a minimum of one year of specialized experience equivalent to work at CL25. There is promotion potential from CL26 to CL27 after one-year, contingent upon performance development.
- To qualify for placement at the CL27, the applicant must have a minimum of two years of specialized experience, including one-year equivalent to work at CL26.
- Candidate must possess excellent communication, writing and proofreading skills; ability to create and edit documents and forms utilizing Word, Excel, Acrobat Adobe, etc.; as well as, outstanding organizational skills and the ability to multitask.
- Candidate must possess unquestioned integrity, trustworthiness, character and the ability to maintain confidentiality; demonstrate sound and mature problem-solving skills and judgment in handling sensitive material; exhibit a professional and positive demeanor, possess a can-do attitude, a willingness to learn beyond the scope of their duties and a customer focused attitude; and the ability to work independently. The U.S. Bankruptcy Court – Western District of Tennessee is an Equal Opportunity Employer
How to Apply
- Applicants must submit a cover letter, resume, names of three professional references with addresses and phone numbers and Form AO 78, Application for Judicial Employment (link below). The cover letter should be addressed to Ms. Kathleen Ford, Clerk of Court, describing your office and administrative experience, why you are interested in the position and if you have a salary requirement. The resume should include the years of specialized experience including complete dates of employment.
- Application link: https://www.uscourts.gov/sites/default/files/ao078.pdf
- Please submit all documents via e-mail in a single PDF file to: email@example.com
- Incomplete application packages will not be considered. *Note: If selected for an interview, applicants will be required to provide a writing sample.
Benefits Full-time employees of the U.S. Bankruptcy Court are eligible for a full range of benefits to include paid vacation and sick leave, 10 paid holidays, and retirement benefits to include a defined contribution program and 401(k)-styled program (Thrift Savings Plan [TSP]), with a government match of up to 5%. Optional benefits include health and life insurance, disability insurance, dental and vision insurance, and a Flexible Benefits Program which includes medical and dependent care reimbursement. Additional benefits info can be found at https://www.uscourts.gov/careers/benefits.
- Employees of the U.S. Bankruptcy Court serve under “excepted appointments” and are “AT WILL” employees. The first year of service will be probationary.
- This position is classified as “sensitive.” Employment will be considered provisional pending the successful completion of a background investigation.
- Judiciary employees must adhere to a Code of Conduct. Appointees may be removed from this position at any time if the candidate fails to perform at a satisfactory level.
- The court reserves the right to modify the conditions of this job announcement, or to withdraw the announcement, at any time without prior written or other notice.
- A mandatory electronic direct deposit of salary payments is required.
- Relocation assistance is not available. Applicants for interviews must travel at their own expense or be interviewed via telephone or video conference.