The Director of College Events plans and executes major events for the college including Commencement, Baccalaureate, Homecoming/Reunion Weekend, Convocation, Academic Lectures, etc. The Director also oversees Meeman Center for Lifelong Learning lectures and classes.
Job Duties include but are not limited to the following:
Coordinate arrangements for official academic occasions (including Opening Convocation, Awards Convocation, Commencement etc.) and special programs (such as Moss, Seidman and Springfield lecture series) plus other special events (such as dedications and unveilings, Homecoming/Reunion Weekend events and alumni family events) as determined by the Senior Director of College Events. Arrangements include scheduling of logistics, coordination with on-campus partners and outside venders, publicity and execution of the event.
Manage all aspects of Commencement ceremonies. This includes preparations with graduates and faculty such as gathering information for December graduates, scheduling and executing cap and gowns, communication with graduates and parents regarding event plans, and all rehearsals. . Plan and manage all aspects of Commencement Weekend including work with vendors for all orders, deliveries, set-ups, etc. Coordinate with Presidents Office and Development to arrange special reserved seating. Coordinate with various on campus departments all other logistics required for the weekend.
Oversee logistics for the Meeman Center for Lifelong Learning working closely with the Faculty Director who manages course programming. Logistics include managing course registration, program promotion, lecture set-ups (both in person and virtual), and participant communications.
Develop and implement a strategy to offer lectures and classes to our alumni and friends globally utilizing up-to-date technology resources. Coordinate efforts with the Faculty Director of Meeman, faculty lectures and speaker series coordinators.
Develop a college travel program providing alumni, parents, and other friends of the college an annual opportunity to travel abroad on a trip led by a Rhodes faculty member, who would be an expert on the destination’s geography, history and culture.
Work closely with communications to develop and implement appropriate promotional materials for lectures and campus events. Write copy as needed for special events including speeches, citations, and news releases.
Partner with Development and Alumni Offices to coordinate the planning of all Homecoming/Reunion activities hosted by the Alumni Office and Reunion parties coordinated by the Development Office. This includes holding regular meetings to coordinate communications with alumni and faculty/staff, working with Student Life and student groups to assist in scheduling of student events, and coordinating staffing assignments as needed for weekend events.
Maintain Student Hall of Fame and inventory of signs, flags, videotapes, line drawings, academic gowns and other College “props.”
Regular attendance is an essential function to perform the duties of this position. Some evening and weekend work required.
Bachelor’s degree is required.
Must have a valid Driver’s license.
A minimum three years of experience in public relations and/or special events required.
Ability to handle multiple tasks and priorities.
Attentive to detail and highly organized.
Ability to solve problems and demonstrate leadership skills.
Ability to work with a wide range of campus departments and relate well to the public is a must.
Excellent written and oral communication skills. Proficiency as a proofreader and basic computer skills.
Requires flexibility to work weekends and evenings when necessary.
A complete application includes a cover letter, a resume and the names of three references.
Rhodes offers an excellent benefits package and a great working environment. We are an equal opportunity employer with a commitment to diversity in the workforce.