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Literacy Mid-South: Part-Time Administrative Assistant

Position Overview: The Administrative Assistant reports to the Executive Director. The Administrative Assistant is responsible for providing support and managing the activities of the Literacy Mid-South office. A strong candidate will possess strong organizational and interpersonal skills, and be able to anticipate needs and suggest ways to resolve them.

Job Summary

  • Performs all administrative duties and clerical functions in order to ensure streamlined day-to-day business operations of Literacy Mid-South
  • Answers telephone and handles all requests in a polite and professional manner. Immediately routes callers to the appropriate party
  • Processes all incoming mail and general emails and distributes/forwards accordingly.
  • Writes and distributes email, correspondence memos, letters, and forms
  • Manages the Executive Director’s calendar by scheduling all meeting requests. Anticipates potential scheduling conflicts and handles business with confidentiality
  • Maintains a steady inventory of all office supplies by placing orders or running office errands as necessary
  • Oversees facilities maintenance of the LMS office including equipment, furniture, copier, IT, etc.  Places service requests to building maintenance, Comcast, Novacopy, etc. as necessary
  • Coordinates staff meetings, outings, or lunches. Including but not limited to: setting up/clean up, arranging catering, tracking attendance, etc.
  • May be asked to make travel arrangements, such as booking flights, cars, and making hotel reservations
  • Attends staff and leadership team meetings and takes minutes
  • Prepares invoices and keeps financial records for Finance Manager
  • Coordinates and maintains relationships with external vendors. Anticipates contract renewals and keeps updated contact lists
  • May be called upon to assist with special projects and assume responsibility for the development, administration, and promotion of specific projects, as requested
  • Perform other duties and responsibilities as requested
  • Generally anticipates the needs of the office to ensure smooth operation

Knowledge, skills, and abilities

  • Passion for literacy
  • Bachelor’s degree preferred or at least 3 years of experience, providing clerical support for a nonprofit is a plus
  • Excellent computer skills with demonstrated success in maintaining records. Must be proficient with Microsoft Office and Google Calendar. Adaptable to learning other technologies
  • Ability to work effectively with people from diverse backgrounds and be a positive representation of LMS
  • Demonstrated success with excellent customer service
  • Familiarity with Memphis community preferred
  • Excellent written and verbal skills required
  • Excellent problem solving and interpersonal skills
  • Self-motivated, self-regulated, organized, and able to meet deadlines
  • Available to work evenings and weekends as required
  • Required reliable transportation and poof of automobile insurance
  • Able to lift 30 pounds
  • Able to sit or stand for extended periods of time

Please send a cover letter and resume to

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