Grants Coordinator

Job details
Pay: $60,000 – $70,000 a year
Job type: Full-time
Shift and schedule: Monday to Friday 8:00 a.m. – 4:30 p.m.

Campus Location Main Campus (Memphis, TN)

Department: College of Engineering

Minimum Position Qualifications

• Master’s degree with two years of appropriate experience.
• An equivalent combination of education, training and experience may be substituted for the degree requirement.
• The department is especially interested in candidates with two or more years of professional experience in grants management.

May need to work/travel beyond normal work schedule

Posting Date 08/28/2023 – Closing Date 11/14/2023

Open Until Screening Begins

Hiring Range $60,000 – $70,000 per year – Benefits Eligible

Working Conditions

• While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel; and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand; reach with hands and arms; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
• All applications must be submitted online at workforum.memphis.edu.
• Applicants must complete all applicable sections of the online application to be considered for a position. Please upload a cover letter, resume, and reference list after completing your application, if required by the system. Required work experience is based on full time hours. Part time work experience will be prorated as listed.
• Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview.
• Knowledge of grant processes and procedures.

Job Duties

• Generate and prepare financial projection reports and provide guidance to PIs to ensure appropriate spending of sponsored program accounts. Monitor and track project accounts; track cost sharing commitments; monitor subrecipient expenditures; and escalate concerns to PIs and Business Officers. Review and approve research related expenditures including payroll and or job labor redistribution, travel, and equipment purchases to ensure they are appropriate and allocable. Work closely with University departments to reconcile and resolve budgetary matters. Ensure all expenses are allocable and allowable per sponsor regulations. Maintain auditable records for sponsor awards including invoices, reports, and sponsor and internal correspondences.
• Award set up and budget analysis and projection, preparation of financial reports, monthly expenditure review and reconciliation, and preparation for project closeout. The Post Award Coordinator will also monitor project accounts to identify and resolve discrepancies, and provide guidance based on funding agency regulations, as well as the University’s administrative and fiscal policies.
• Meet with PIs regularly to review post award activity projections and pending proposals. Assist with re-budgeting request and carryover requests. Maintain records to support review of PI effort reports. Monitor sponsor reporting schedules to ensure on time submission of project reports. Works closely with PI to ensure the timeliness and accuracy of closeout reports.
• Maintain familiarity with OMB Uniform Guidance and related University, State and sponsor specific policies. Participate in trainings and professional development opportunities.