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Executive Assistant

Provide direct administrative support to the CEO, including, but not limited to drafting and editing
correspondence; helping develop presentations; scheduling calendar appointments; maintaining
electronic and paper files including Sales Force (CRM database) and Quickbooks; keeping personal office
supplies stocked; documenting expense reports; making travel arrangements; preparing for, greeting,
and escorting the CEO’s visitors; maintaining Outlook contacts, etc.
• Serve as the first point of contact for the CEO by responding to telephone, email and mail
inquiries from the public, board members, and staff.
• Prepare information for the CEO to use in internal and external meetings.
• Compile and maintain sensitive and confidential data as requested by the CEO.
• Support the CFO/COO with the annual audit, as requested.
• Coordinate, prepare for, and participate in meetings, conferences, and appointments, as
required; serve as a representative of the CEO’s office at meetings and community events, as
• With direction from the CEO, manage special projects including research, preparing analysis, and
recommending actions on various issues.
• Serve as the CEO’s administrative liaison to the board of directors and its committees.
• Provides concierge services for donors and prospects, and participates in donor cultivation and
stewardship efforts, including follow-up phone calls for RSVPs and day of event support.
• Assists with portfolio management by entering contact reports, solicitation next steps and
biographical updates in SalesForce.
• Assist CEO with creating monthly board packets and correspondence.
• Arranging the logistics for board meetings, retreats, and get-togethers such as conference rooms,
venues, meeting materials, tech set-up, and food and beverage.
• Set up and break down the meeting space for all board meetings, as necessary.
• Prepare and distribute Board and Board committee meeting notices and calendar invitations.
• Prepare and disseminate meeting agendas and supporting material for meetings.
• Coordinate recognition activities for outgoing board members for outstanding service.
• Attend Board and committee meetings and capture accurate minutes of these meetings and
distribute appropriately.
• Keep accurate and up-to-date board records and files. Keep records of officers, members, and
committees. Organize and maintain board and committee rosters, attendance, mailing lists, and
meeting minutes.
• Process incoming and outgoing mail/email.
• Maintain consistent inventory of general office supplies.
• Other job duties as assigned.

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  • Full Time
  • Memphis

Mosh Memphis

Full Time


To apply for this job please visit