JOB TITLE: Legislative Analyst
DIVISION: City Council
ESSENTIAL JOB FUNCTIONS: Works under the direction of the City Council Chief Administrative
Officer to perform research and analysis for legislative consideration and is the primary contact for
members of the public regarding constituent concerns, correspondence, and invitations for the
Council member they are assigned to work with.
Legislative Duties
Prepares and drafts legislation, resolutions, and amendments as requested. Provides staff support
in varied topic areas and in council processes, procedures, and rulesforstanding committees during
council sessions. Works with assigned Councilmember or designees to clarify drafting requests.
Prepares and drafts resolutions in a clear, concise, well-organized, and technically correct manner
following the established guidelines. Works with Council members, city management, outside
agency representatives, and resolution sponsors to clarify the purposes of legislation and, or
amendments to legislation. Investigates information requests and research questions from Council
members, city management, and the public. Serves as the primary point of contact for assigned
committee and public policy areas. Conducts careful and systematic research and analysisregarding
policy issues. Gathers relevant information in a quick an accurate manner. Utilizes a variety of
research methods, choosing the methods appropriate to a task. Draws logical conclusions from
information gathered and documents the research conducted. Prepares and drafts reports in a
clear, concise, and well-organized style for public distribution. Advises committee on technical
matters, including processes, rules, and procedures. Maintains confidentiality when reviewing,
distributing, and discussing legislative documents. Works as part of a team with the committee
chair, committee members, colleagues, and others. Presents the results of research and other work
to committees and other groups by providing logical and comprehensive presentations. Answers
questions in a direct and responsive manner. Creates and prepares a variety of correspondence,
memoranda and reports by utilizing various computer applications. Supports distribution of
information to the public through interim newsletter, maintaining committee web pages, and
handling committee correspondence. Formulates and implements operating practices to ensure
necessary records are maintained and manages the maintenance of office records and databases.
Researches and assembles information from a variety of sources for the preparation of records,
correspondence, and reports; and establishes and maintains confidential files.
Constituent Services and Executive Support
Performs a variety of complex and confidential executive support functions requiring a high degree
of independent judgement and sound political acumen. Serves as office liaison for Council member
and is responsible for providing a wide array of support services in a highly sensitive, political,
demanding, and rapidly changing environment. Makes recommendations and decisions through
interactions with top officials, representatives of a wide variety of community, civil and business
groups, city management, and citizens on a broad range of significant operational and
administrative matters.
Receives and considers a wide variety of requests to the executive’s office; and determines and
provides the appropriate response in addressing or referring substantial issues requiring sensitivity
and sound independent judgment. Conducts research, responds to requests for information, and
resolves complaints from citizens; and refers certain issues to appropriate staff members or City
departments for resolution. Reviews, determines the priority of and routes assigned incoming
correspondence. Receives and screens visitors and telephone calls.
Maintains and updates calendars; receives and screens requests; coordinates, arranges, and
confirms meetings, appointments, social engagements, and community/intergovernmental events;
develops itineraries and makes and confirms travel arrangements; submits conference registrations;
and arranges hotel and flight reservations.
Responsible for the preparation and typing of correspondence, memoranda, reports, agreements,
presentations, forms and other documents, often of a highly sensitive and confidential nature;
ensures documents are accurate, complete and conform to standards, policies and procedures;
ensures materials, reports and documents for signature are accurate and complete; responds
independently to mail and email inquiries regarding a variety of City matters.
Completes major assignments in planning, organizing, and supervising the logistical
arrangements of various meetings including Town Halls, Community Meetings, and other special
events as requested by Council members. Attends meetings and events and represents the
executive’s office as directed. Serves as host for a variety of meetings, luncheons,
receptions, and special events.
Ensures a customer service-oriented work environment that supports achieving the established
objectives and service expectations.
OTHER FUNCTIONS: Performs additional work functions (essential or otherwise) which may be
assigned.
TYPICAL PHYSICAL DEMANDS: Must be able to communicate clearly both verbally and in writing.
Requires the ability to operate general office equipment, such as a personal computer and
telephone. Requires some lifting and carrying objects, such as office supplies weighing up to 15 lbs.
TYPICAL WORKING CONDITIONS:
Work is performed in an office. Some travel to meetings across the City may be required.
Some nights and weekends required if assigned by Council member or office management.
Must be available to attend all committee and regular meetings of the Memphis City Council, except
for in the case of extenuating circumstances that have been properly communicated to Council
members and office management.
MINIMUM QUALIFICATIONS:
Bachelor’s degree in Political Science, Public Administration, Business or related field and five (5)
years administrative research experience and policy development in government or otherlegislative
environment; or any combination of education and experience which enable one to perform the
essential job functions. Juris Doctorates preferred.
The City of Memphis is an Equal Opportunity Employer and does not discriminate on the basis of
race, color, religion, creed, sex, disability, national origin, political affiliation, age, or any other
legally protected status.
To apply for this job please visit www.memphistn.gov.
Memphis City Council
To apply for this job please visit www.memphistn.gov.