Position Title: Special Events Officer
Reports to: Director of Development
The Special Events Officer is responsible for executing all internal and external events hosted by and at the Memphis Brooks Museum of Art. This individual will work with the Donor Relations Officer, Corporate and Foundation Relations Officer, Special Events Manager, Director of Development, Executive Assistant, and others to ensure the museum meets and exceeds facility rental revenue goals by ensuring the smooth operation of high-quality events. This individual will also work across museum departments to plan and carry out events for museum members, funders, families, the general public, and other groups, and to guarantee that during all events the integrity of the museum facilities and the art entrusted to our care is maintained. This position is responsible for actively seeking out new opportunities for facility rentals as well as maintaining recurring events.
Proactively markets and coordinates all outside-user events to ensure annual facilities rental revenue goals are met. Works closely with the museum’s Marketing and Communications team to produce high-quality, up-to-date digital and print promotions for facility rentals.
Receives multi-channel event rental leads and responds to same within 24 hours.
Meets with and tours prospective facility rental clients to ensure their plans are carefully documented in a timely manner for Facilities and Operations staff, and seamlessly executed.
Serves as liaison to community partners hosting events and performances at the Brooks, providing onsite support and logistical oversight.
Provides onsite supervision of all rental events.
Processes initial rental event payments in Blackbaud Merchant Services in a timely and accurate manner, adhering to contract payment schedules.
Cross-trains Development and Facilities staff to assist with executing rental events.
Coordinates and executes high-quality public and private events for the Brooks and its stakeholders, including both in-person and virtual events.
Manages logistics for museum-hosted events, including members-only programs and the Memphis Wine and Food Series.
With Executive and Development Directors and Executive Assistant, coordinates hospitality for Board and donor meetings and other special guest events.
Supports the fulfillment of the annual Memphis Wine and Food Series fundraising goal by overseeing coordination and execution of the event series and wine dinners and tastings throughout the year.
Cultivates relationships with existing and potential individual and corporate supporters.
Maintains relationships with and executes purchases from vendors, including food and wine suppliers, event rentals, and professional services providers
Enforces protocols to ensure the safety and integrity of the museum facility and collection during special events
Monitors, maintains in-house wine, liquor, and beer inventory, preparing monthly reports for finance and accounting
Maintains and disseminates detailed monthly reports on past and upcoming events.
Ensures accurate and timely event entries on museum master calendar.
Represent the Brooks in professional circles and before the public in a manner that enhances the prestige and credibility of the museum.
Perform other related duties as requested or assigned.
QUALIFICATIONS & SKILLS
Bachelor’s degree or 3-7 years of work experience with social and corporate event planning and execution;
A proven track record of success in generating goal-centered earned revenue;
Detail oriented and highly organized with the ability to manage multiple tasks simultaneously while adhering to goal-driven schedules and meeting assigned benchmarks;
Collaborative team player willing to work cross-departmentally and with community input to deliver innovative events and programs that incite community engagement and stakeholder loyalty;
Exceptional oral and written communication skills;
Strong administrative skills and self-motivated with the ability to set priorities, manage multiple tasks, and respond to deadlines under minimal supervision in an effective and efficient manner;
Positive, can-do approach to work with a customer-service mindset and demonstrated ability to use good judgement and maintain client relations;
Excellent interpersonal skills with the ability to work well with diverse audiences, including staff, management, board members, volunteers, donors, and vendors;
Intermediate to expert skills in Microsoft Office (specifically, Word, Excel and PowerPoint). Experience with donor development/CRM software systems a plus;
Demonstrated interest in the mission, vision and values of Memphis Brooks Museum of Art;
Willingness and ability to work evenings and weekends as required;
Other job responsibilities as assigned.
Posting Date: Thursday, July 28, 2022 Deadline: The position will remain open until filled.
Salary Range: $50,000 – $53,000 + benefits
Benefits: (i) A cafeteria plan that includes optional health, dental, vision, additional life insurance and supplemental policies, and a flexible spending account. The museum contributes toward the employee portion of premiums relating to your choice of the optional benefits. (ii) A 403(b) retirement plan. The museum matches up to 4% of your salary annually. (iii) Employment category, combined with years of service with the museum, determines the amount of time off that (in addition to regular paid holidays) each employee receives (referred to at the museum as Other Paid Time Off or OPTO).
Qualified individuals may apply by sending resume with cover letter, salary requirements and three professional references to firstname.lastname@example.org. No phone calls, please. We thank all applicants for their interest.
The Memphis Brooks Museum of Art is an Equal Opportunity Employer and will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, sexual orientation, disability or veteran status.
ABOUT THE BROOKS
One of the largest art museums in the American South, the Brooks houses the only major public collection of art from antiquity to the present in a 250-mile radius. The Brooks is dedicated to enriching the lives of its visitors through the museum’s expanding collection, varied exhibitions, and dynamic programs. The museum provides visitors the opportunity to learn about the visual arts through diverse traveling exhibitions and thought-provoking in-house exhibitions.
The Memphis Brooks Museum of Art enriches the lives of our diverse community through the museum’s expanding collection, varied exhibitions, and dynamic programs that reflect the art of world cultures from antiquity to the present.
Transforming lives through the power of art
OUR CORE VALUES
The work of the Memphis Brooks Museum of Art is guided by:
the responsible and thoughtful stewardship of the art entrusted to our care
the promise that art is accessible to all people
a culture of warm hospitality and polite civic discourse
a commitment to inclusion and diversity at all levels: collections, programming, board and staff, volunteers and audiences
a dedication to excellence, best practices, and constant improvement in order to merit the public trust
the abiding belief that art inspires, enlightens, and educates, and, in doing so, transforms lives, engages citizens, and builds communities
Memphis Brooks Museum of Art