Pre-Closing Administrative Assistant

Job Summary:

Home Surety Title is looking for a detail-oriented and organized Pre-Closing Administrative Assistant to join our team! In this role, you’ll assist the Pre-Closing team by communicating with agents, ordering essential file information, and completing preliminary file work. You will play a vital part in ensuring smooth transactions by handling daily tasks, managing phone calls, and supporting our Pre-Closer team with their ongoing work.

Key Responsibilities:

●       Communicate effectively with real estate agents and clients.

●       Order necessary file information and complete preliminary file work.

●       Handle daily administrative tasks assigned by Pre-Closers or team members.

●       Manage phone calls and email correspondence in a professional and timely manner.

●       Assist Pre-Closers with requesting and collecting any outstanding information from clients.

●       Help clear title defects by gathering documents and working with all parties involved.

●       Turn files over to the Closing Department once all title defects have been cured, and all supporting documents, loan packages, and invoices have been gathered.

Qualifications:

●       Prior office experience preferred.

●       Excellent phone communication skills; personable and professional demeanor.

●       Ability to work efficiently and multitask in a fast-paced environment.

●       Strong organizational skills with attention to detail.

●       Experience with Microsoft Office programs, particularly Word.

●       Spanish-speaking is a plus for broader client communication.

Working Hours:

●       Monday to Friday, 8:30 AM – 5:00 PM

Tagged as: administrative