Job Title: Department:
Front Office Administrator (full-time)
Department:
Administration
Reports to: Effective Date:
Head of School
Effective Date:
Immediately
Lamplighter Montessori School is a nurturing and community-focused private school dedicated to providing an exceptional educational experience for our students. We are in search of a dynamic, organized, and passionate Front Office Administrator to join our team and help shape our school’s success, operational efficiency, and compliance.
Job Summary:
The Front Office Administrator will oversee the school’s daily operations, focusing on safety, compliance, student services, faculty support, administrative functions, and front-office operations. This role requires excellent communication skills, organizational abilities, and a strong focus on customer service. The Front Office Administrator will serve as a point of contact for parents, students, and visitors while also supporting the operational functions of the school.
Key Responsibilities:
- Answer front office phones, directing calls to appropriate staff members.
- Greet walk-in parents, students, and visitors in a friendly and professional manner, providing necessary assistance or directing them to the relevant personnel.
- Coordinate the student sign-in/out process, ensuring compliance with school safety protocols.
- Ensure all visitors are appropriately following the school’s security guidelines.
- Address any general inquiries or administrative tasks as needed in the front office.
- Schedule, coordinate, and run school-wide safety drills, ie. intruder, fire, earthquake, and tornado drills.
- Oversee and manage after-school clubs and summer programs to ensure they meet the school’s goals, vision, and community standards.
- Work closely with faculty to support professional development and compliance.
- Implement and maintain educational assessments, data collection, and reporting systems to identify student performance.
Management and Development:
- Support teaching and administrative staff by promoting a culture of respect, grace, and mindfulness in an inclusive and supportive school environment.
- Assist with hiring and training new staff members.
- Identify new professional development opportunities for teachers and staff.
- Identify areas of improvement and work alongside the administration team to implement new policies or procedures.
School Operations:
- Manage the school’s day-to-day operations, including scheduling, facility management, supply ordering & inventory, and resource allocation.
- Work directly with the Head of School as the primary point of contact for general school communications/reminders.
- Ensure compliance with state regulations and accrediting organizations.
- Coordinate with admissions and the Head of School on student enrollment and retention efforts.
- Maintain accurate student recordkeeping (immunizations, academics, etc.)
- Respond to service needs, MCC badge and security, visitor and new employee badges, school mail distribution, and other administrative needs.
- Participate in the morning carline.
Community Engagement:
- Develop and maintain positive relationships with parents, schools, and the broader community.
- Organize school events, parent-teacher meetings, and other community-building activities.
- Act as a safety and compliance representative of the school in public and community-facing events.
Supervisory Responsibilities:
- Identify areas of improvement and work alongside the administration team to implement new policies or procedures to improve said areas.
- Oversee after-school clubs.
- Some weekend or evening work may be required
Key Attributes:
- Leadership: Ability to inspire, guide, and motivate faculty, staff, and students.
- Problem-solving: Creative and proactive approach to resolving challenges.
- Adaptability: Flexible and responsive in a dynamic school environment.
- Commitment to Diversity: Embraces diversity and inclusion in all aspects of school life.
- Relationship-building: Strong focus on building lasting relationships with students, parents, and staff.
Qualifications:
- College degree preferred
- Minimum of 1 year of experience in an educational leadership role, preferably in a K-12 environment.
- Strong understanding of educational standards, curriculum development, and best practices in pedagogy. Understanding of Montessori is a plus.
- Excellent interpersonal, communication, and organizational skills.
- Proven ability to lead teams, manage multiple projects, and solve problems creatively.
- Knowledge of and experience with educational technology and systems is a plus. (Mac computers are used in the school)
- Passionate about working in a small, close-knit school community.
Salary Range:
- $40,000 – $45,000 annually
Benefits
- Tuition discount
- 4 weeks of Paid Parental and Medical Leave
- Employee-paid dental, retirement planning, medical, and flex benefit plans which can be deducted on a pre-tax basis
- Paid Time Off
- 31 paid days of school breaks and holidays
Physical Requirements:
- Prolonged periods of sitting.
- Must be able to lift up to 20 pounds at times.
Interested candidates should submit their resume, a cover letter, and at least two professional references to Christy Swatzell at cswatzell@lamplighterschool.org. Applications will be accepted until the position is filled.
Lamplighter Montessori School is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and students.
To apply for this job email your details to cswatzell@lamplighterschool.org
Lamplighter Montessori School
To apply for this job email your details to cswatzell@lamplighterschool.org