Office Coordinator

Audacy Memphis is seeking a bright, energetic, self-starter for a part time Office Coordinator position. We are looking for a professional, detail oriented individual who can multi-task and has exceptional organizational and computer skills to support Sales Managers and Sales Staff and act as a liaison between Account Executives and clients when appropriate. Must be capable of multi-tasking for a variety of personalities in a lively fast paced environment.

What You’ll Do:

• Create sales presentations by compiling data; developing presentation formats and materials; creating and/or maintaining one-sheets and media kits
• Assist Account Executives with preparing proposals
• Update managers by consolidating, analyzing and forwarding daily action summaries
• Obtain local invoices for clients/agencies as needed; interacting closely with Traffic Department to ensure smooth execution of sales orders and track down missing copy and instructions
• Resolve order and inventory problems by investigating data and history; identifying alternate means for filling orders; notifying managers and customers
• Perform general administrative duties including filing, scanning and copying; provide back up to Traffic and provide phone coverage for station as needed.
• Assist General Manager with client parties, i.e., scheduling, coordinating using approved vendors
• Works as a team with other departments, individuals
• Attend sales meetings, training sessions and client remotes as needed.

Qualifications:

Minimum 2 years experience clerical experience; previous media experience preferred.  Position requires knowledge of Microsoft Office and excellent organizational/time management skills.  Must have a positive attitude and be a team player. High school graduate; college preferred.

PHYSICAL REQUIREMENTS:  While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus

A valid driver’s license, satisfactory completion of a motor vehicle record check, and, if the position requires use of applicant’s own vehicle, proof of insurance, is required.