Bookkeeper

ROLE AND RESPONSIBILITIES
• Oversee all daily financial transactions with integrity and confidentiality and ensure QuickBooks is maintained accurately and timely according to industry standards
• Process all accounts payables (checks, cash, electronic disbursement) on time and maintain accurate financial records
• Process all receipts (credit, cash, and electronic deposits) and when missing generate affidavits for employees to sign
• Process, record, and make all deposits at the bank
• Track and report all in-kind contributions
• Review all invoices for accuracy and identify any opportunities for savings
• Liaison with vendors for invoice and payment processing
• Allocate and track Capital Campaign accounting and other restricted funding
• Maintain and report accurate and timely financial reports for any grant/foundation reporting requirements
• Work with Office Manager to ensure all donors receive appropriate acknowledgement of appreciation
• Ensure timesheets are obtained and approved and process payroll with payroll processing company two times per month
• Maintain contact and donor Excel database and pull reports for managers when needed
• Balance the financial books by reconciling them monthly with bank statements
• Keep accounting filing system in order
• Ensure accurate and timely financial transactions take place including paying suppliers, customers, debt, and payroll
• Assist in generating financial and accounting reports with analysis of the financial statements and budget vs. actual expenses for managers and board meetings
• Assist management with preparing annual budget
• Manage the annual budget and petty cash fund
• Assist in supervising and providing necessary information for annual financial audits and preparation of 990 filings and other compliance activities
• Onboard new employees and vendors and ensure all necessary and required paperwork is obtained
• Communicate financial issues to management
• Calculate budget, income, and expense variances and cash flow and report any significant issues
Perform other responsibilities as assigned