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Legislative Analyst

JOB TITLE: Legislative Analyst
DIVISION: City Council

 

ESSENTIAL JOB FUNCTIONS: Works under the direction of the City Council Chief Administrative Officer to perform research and analysis for legislative consideration and is the primary contact for members of the public regarding constituent concerns, correspondence, and invitations for the Council member they are assigned to work with.

Legislative Duties
Prepares and drafts legislation, resolutions, and amendments as requested. Provides staff support in varied topic areas and in council processes, procedures, and rules for standing committees during council sessions. Works with assigned Council member or designees to clarify drafting requests. Prepares and drafts resolutions in a clear, concise, well-organized, and technically correct manner following the established guidelines. Works with Council members, city management, outside agency representatives, and resolution sponsors to clarify the purposes of legislation and, or amendments to legislation. Investigates information requests and research questions from Council members, city management, and the public. Serves as the primary point of contact for assigned committee and public policy areas. Conducts careful and systematic research and analysis regarding policy issues. Gathers relevant information in a quick an accurate manner. Utilizes a variety of research methods, choosing the methods appropriate to a task. Draws logical conclusions from information gathered and documents the research conducted. Prepares and drafts reports in a clear, concise, and well-organized style for public distribution. Advises committee on technical matters, including processes, rules, and procedures. Maintains confidentiality when reviewing, distributing, and discussing legislative documents. Works as part of a team with the committee chair, committee members, colleagues, and others. Presents the results of research and other work

to committees and other groups by providing logical and comprehensive presentations. Answers questions in a direct and responsive manner. Creates and prepares a variety of correspondence, memoranda and reports by utilizing various computer applications. Supports distribution of information to the public through interim newsletter, maintaining committee web pages, and handling committee correspondence. Formulates and implements operating practices to ensure necessary records are maintained and manages the maintenance of office records and databases. Researches and assembles information from a variety of sources for the preparation of records, correspondence, and reports; and establishes and maintains confidential files.

 

 

Constituent Services and Executive Support
Performs a variety of complex and confidential executive support functions requiring a high degree of independent judgement and sound political acumen. Serves as office liaison for Council member and is responsible for providing a wide array of support services in a highly sensitive, political, demanding, and rapidly changing environment. Makes recommendations and decisions through interactions with top officials, representatives of a wide variety of community, civil and business groups, city management, and citizens on a broad range of significant operational and administrative matters.

Receives and considers a wide variety of requests to the executive’s office; and determines and provides the appropriate response in addressing or referring substantial issues requiring sensitivity and sound independent judgment. Conducts research, responds to requests for information, and resolves complaints from citizens; and refers certain issues to appropriate staff members or City departments for resolution. Reviews, determines the priority of and routes assigned incoming correspondence. Receives and screens visitors and telephone calls.

 

Maintains and updates calendars; receives and screens requests; coordinates, arranges, and confirms meetings, appointments, social engagements, and community/intergovernmental events; develops itineraries and makes and confirms travel arrangements; submits conference registrations; and arranges hotel and flight reservations.

 

Responsible for the preparation and typing of correspondence, memoranda, reports, agreements, presentations, forms and other documents, often of a highly sensitive and confidential nature; ensures documents are accurate, complete and conform to standards, policies and procedures; ensures materials, reports and documents for signature are accurate and complete; responds independently to mail and email inquiries regarding a variety of City matters.

 

Completes major assignments in planning, organizing, and supervising the logistical

arrangements of various meetings including Town Halls, Community Meetings, and other special events as requested by Council members. Attends meetings and events and represents the executive’s office as directed. Serves as host for a variety of meetings, luncheons,

receptions, and special events.

 

Ensures a customer service-oriented work environment that supports achieving the established objectives and service expectations.

 

 

OTHER FUNCTIONS: Performs additional work functions (essential or otherwise) which may be assigned.

TYPICAL PHYSICAL DEMANDS: Must be able to communicate clearly both verbally and in writing. Requires the ability to operate general office equipment, such as a personal computer and telephone. Requires some lifting and carrying objects, such as office supplies weighing up to 15 lbs.

TYPICAL WORKING CONDITIONS:
Work is performed in an office. Some travel to meetings across the City may be required. Some nights and weekends required if assigned by Council member or office management.

Must be available to attend all committee and regular meetings of the Memphis City Council, except for in the case of extenuating circumstances that have been properly communicated to Council members and office management.

 

MINIMUM QUALIFICATIONS:
Bachelor’s degree in Political Science, Public Administration, Business or related field and five (5) years administrative research experience and policy development in government or other legislative environment; or any combination of education and experience which enable one to perform the essential job functions. Juris Doctorates preferred.

The City of Memphis is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, creed, sex, disability, national origin, political affiliation, age, or any other legally protected status.

Development Manager

Works under the direction of an assigned supervisor to research, plan, develop implement, and monitor fund and resource development programs to meet the City’s parks and recreational needs. Oversees the planning and administration of programs and projects to ensure timely implementation, compliance, budgeting/accounting and reporting to align with organizational goals. Identifies strategic opportunities for program development and coordinates with other City departments and external stakeholders to enhance community programs, including obtaining and maintaining Commission for Accreditation of Park and Recreation Agencies (CAPRA) accreditation for the Division. Develops strategy for seeking and securing funds and resources from external stakeholders. Fosters partnerships and maintains relationships with government agencies, consultants, and private and public stakeholders. Serves as a liaison to stakeholders including but not limited to other divisions, government entities, corporations, public and private funders, park and recreational agencies, etc. Coordinates communications and marketing activities with internal departments, other divisions, and external agencies to promote fund and resource development opportunities. Develops and implements a grant and resource management system by planning, preparing, administering, and monitoring grant and volunteer activities; prepares reports on the use of grant funds and other resources by obtaining activity data from service centers within the Division. Interprets policies and ensures program compliance with local, state, and federal codes and regulations; communicates with agencies and funders to resolve issues; ensures grant funds are used in pursuant to funding agency requirements. Facilitates project management activities including scope of project, work plan, scheduling, timelines, consultants, grants, and budgets; monitors, evaluates, and documents progress. Conducts program and project evaluation to identify successes and challenges and makes recommendations for improvement. Prepares correspondence, proposals, memoranda, reports, budgets, resolutions, contracts, amendments and other written documents for Division Director, Mayor, and/or City Council approval. Coordinates and attends meetings by driving throughout the City. Conducts site visits of properties and facilities to ensure compliance with program and grant requirements. Provides work direction, assignment of duties, evaluation of work performance, and discipline of assigned staff.

OTHER FUNCTIONS:

Performs additional functions (essential or otherwise) which may be assigned.
TYPICAL PHYSICAL CONDITIONS: Must be able to communicate clearly both verbally and in writing. Requires the ability to operate an automobile. Requires the ability to operate general office equipment such as a computer and a telephone.

TYPICAL WORKING CONDITIONS: Work is performed in an office environment which involves contact with the staff and management. Requires travel between building sites and to various meetings, offices, and other locations.

MINIMUM QUALIFICATIONS: Bachelor’s degree in Public Administration, Business Administration, Park and Recreation or related field and six (6) years professional experience in grant or public service administration with four (4) of the six (6) years in a managerial/supervisory capacity; or any combination of experience or training which enables one to perform the essential job functions. Must possess and maintain a valid driver’s license as a condition of continued employment. Working experience using various computer software programs, such as Microsoft Office preferred. Certified Parks and Recreation Professional (CPRP) Certification preferred.

The City Charter requires that City Employees must establish residence within Shelby County within six (6) months from date of Employment. Proof of residence will be required at the time of hire. The City Charter requires that City Employees, with the EXECEPTION of “first responders”, must establish residence within Shelby County within six (6) months from their date of Employment. Proof of residence will be required at the time of hire. As defined by Tennessee House Bill 105, “first responder means paid, full-time law enforcement officers, firefighters, and emergency medical personnel and dispatchers of law enforcement, fire and emergency medical service departments.”

Grants Administrator Analyst

ESSENTIAL JOB FUNCTIONS:  Works under the supervision of the assigned manager to develop and manage grant funding opportunities for the division and analyze grants to ensure fiscal and programmatic compliance with federal, state and private grant policies, rules and regulations. Provides departments with technical assistance for the fiscal reporting of grant awards and the grants close-out process. Ensures compliance with grant requirements through communicating with funders, auditors, and contract compliance. Monitors on-going grant projects and prepares reports of grant activity status. Determines feasibility of developing programs to supplement local annual budget allocations. Coordinates activities pertaining to the compliance of grant funds, including searching and identifying availability of grants and funding sources for existing and proposed programs and projects. Assists in establishing and implementing internal controls to monitor grant awards. Keeps abreast of available grants and federal, state, and local legislation that may impact grant funding. Participates in division grant liaison meetings. Utilizes various computer software applications to create documents, spreadsheets, charts, graphs, databases, etc. in the grant compliance process. Requires ability to read, interpret, and apply federal regulations. Reports on progress of grant projects and responds to general questions regarding funding opportunities and requirements.

OTHER FUNCTIONS:

Performs additional functions (essential or otherwise) which may be assigned.
TYPICAL PHYSICAL DEMANDS:  Must be able to communicate clearly both verbally and in writing. Requires the ability to operate general office equipment such as a personal computer and telephone.

TYPICAL WORKING CONDITIONS:  Work is performed in an office environment. Some travel within and periodically outside the city is required.

 

MINIMUM QUALIFICATIONS:  Bachelor’s degree in Accounting, Finance, or a closely related field and four (4) years’ experience in accounting, budget or grant management; or any combination of experience or training which enables one to perform the essential job functions. Experience with various computer software applications required.