events Archives

Event Operations Coordinator

Memphis in May International Festival is seeking an experienced Event Operations Coordinator with demonstrated success in administering and managing public event programs. The successful candidate will have expertise in administrating entries, managing vendors, event personnel, participants, and event operations, as well as experience in site development, warehouse, asset, labor, and volunteer management. This is a full-time, year-round event operations position with one of America’s leading civic festival organizations.
Duties & Responsibilities
The Event Operations Coordinator’s primary responsibilities shall include, but will not be limited to, the following:
• Having primary event responsibilities for the two competition events presented by MIMIF, the World Championship Barbecue Cooking Contest and Great American River Run. This will entail administrative oversight of all event functions and responsibilities for these two programs.

• Supporting the organization’s major event activities by serving as a site manager for events held in Liberty Park, working in cooperation with and reporting to the VP of Operations.

• Serving as staff liaison for several volunteer committees.

• Managing, overseeing and maintaining all festival-owned production related assets to ensure equipment is properly stored and available for use or third party rental. This shall include maintaining an active inventory and condition report of all assets.

• Overseeing and supervising maintenance functions of the MIM warehouse physical plant and operational assets, in collaboration with the VP of Operations.

• Developing, in close cooperation with VP of Operations, an accurate budget for production and operational expenses, and maintaining strict adherence to Board approved operating budget in areas of responsibility.

• Working in conjunction with the VP of Operations and MIM staff personnel to ensure the successful operation and professional presentation of all events and programs.

• Developing and maintaining a professional and cooperative working relationship with city and county public safety officials and key vendors, service providers, staff and festival volunteers.

• Ensuring event operations are compliant with local, state and national rules and regulations and safety guidelines.

• Providing operational and administrative support to MIM staff as needed and directed.
Qualifications
This position requires an individual with project management skills who is an effective communicator and is both strategic and hands-on. We seek a highly responsible individual who is detail-oriented and an energetic team player capable of working long hours at multiple events within a narrow timeframe. The ideal candidate will possess the following skills or experience:
• Knowledge and experience in large scale outdoor event and entertainment planning and production. The ability to execute site plans and production schedules.

• Knowledge and experience in administering the operation of competition events.

• The ability to remain professional and calm when working in high pressure, time sensitive situations.

• Good interpersonal relations and personnel management skills, including the ability to gain cooperation through discussion and persuasion.

• Detailed oriented and able to handle a fast paced multi-task work environment.

• The ability and flexibility to work long hours, as required, for all event operations and during necessary pre-event, event and post event activities.

• The ability to communicate clearly and concisely, both verbally and in writing. Computer proficiency in word processing and spreadsheets.

• Experience in inventory control, preparing budgets and corresponding reports.

• The ability to analyze problems, identify solutions and project consequences of proposed actions.

• Willingness and ability to accept new responsibilities as needed.

Compensation & Benefits
We offer a starting base salary range between $45,000 and $48,000 along with a desirable benefits package including:
• Paid medical coverage
• Dental & vision insurance offered at additional cost
• Medical reimbursement plan
• 401k plan
• Paid time off
• Paid parking
For consideration, please submit a resume with cover letter, salary history, and salary expectations no later than September 20, 2024, to mim@memphisinmay.org with Event Operations Coordinator in the subject line.

Event Operations Manager

Job Summary:
Avon Acres is seeking a detail-oriented and organized Office Manager/ Event Coordinator to join our team.

The ideal candidate will be responsible for scheduling, planning, and executing a wide range of events, ensuring seamless and successful experiences for our clients and guests. This position will also be responsible for overseeing the daily office operations and will be responsible for varies task.

Duties:
– Scheduling meetings, appointments, managing filing systems, and inventory orders.

– Managing relationships with vendors, service providers, clients.

– Issuing contracts, billing statements , and quotes

– Orders supplies as needed

– Manage Social Media Post

– Planning, organizing, coordinating, all aspects from booking to scheduling

– Manage event timelines to ensure all aspects run smoothly

– Oversee event setup, execution, and breakdown

Experience:
– Proven experience in event planning or related field
– Strong time management skills with the ability to prioritize tasks effectively
– Excellent communication and interpersonal skills
– Proficiency in Google Docs
– Experience in banquet or events management is a plus

If you are passionate about creating memorable experiences and have a knack for detail-oriented planning, we invite you to apply for the Office Manager/Events position.

Join our team and be part of delivering exceptional events that leave a lasting impression.

Required Skills:
– Negotiation skills
– Customer service orientation
– Time management proficiency
– Event planning expertise

– Google Docs

Nice-to-Have Skills:
– Bi-Lingual (Spanish)
– Event marketing knowledge

Apply now to be part of our team dedicated to delivering unforgettable events.

Job Type: Full-time

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Schedule:

8 hour shift
Day shift
Evening shift
Weekends as needed

Experience:

Google Docs: 1 year (Required)
Administrative experience: 3 years (Required)

Events Manager

Event Manager

MoSH

Located in Memphis, TN, MoSH (the Museum of Science and History; the Museum) is a well-established 501c3 that seeks to create a community of people who share a richer understanding of one another and the world around us. The Museum consists of the Pink Palace Museum, the Lichterman Nature Center, the Coon Creek Science Center, and other historical properties. We inspire discovery through collecting, preserving, and interpreting the cultural histories and natural sciences that shape our region.

Join our team as we embark on an exciting phase of executing our new vision. Our museum is committed to telling our story by:

· Advocating for Authenticity – Illuminate varying perspectives and uphold accurate interpretation, without glossing over tough ideas.

· Magnifying Belonging – Building active audiences through outreach, co-creation, and participatory inclusion.

· Embodying Holistic Stories – Incorporating context and presenting lesser-known stories to portray a complete, systemic picture of the region and its history.

· Constructing Intersections – Creating welcoming common spaces that encourage serendipitous and unstructured engagement and foster meaningful interactions between diverse groups of people.

Responsibilities

The Special Events Manager works to manage special events and projects at all MoSH locations, including donor and member events, fundraising events, facility rentals and volunteer events. Works under the direction of the Director of Development of MoSH. This is a full-time position at 40 hours per week Monday – Friday. Must be able to manage rental and event staff coverage and have a flexible schedule to work occasional weeknights and weekends.

Role includes the following:

· Manages full-time and part-time staff assigned to events and rentals

· Prepares monthly attendance and revenue reports utilizing our Special Event Management System

· Establishes and oversees conformance to rental policies and performs follow-up evaluations of museum’s rental services with renters.

· Manages and maintains the events calendar through Tripleseat and the MoSH calendar. Manages the coordination of set-up and clean-up of events; checking events may include early morning or late evening work hours

· Coordinates with other museum departments to assist in executing internal events

· Coordinates with caterers, entertainment groups, rental companies, and other vendors to ensure that resources are available for events and abides by the proper procedures

· With support from Director of Development, establishes rental revenue goals for all locations and actively markets and recruits rentals to meet the goals

· Works with various internal and external resources such as group travel, corporate meetings, and bridal trade shows for potential clients

Qualities

· Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.

· Requires walking, standing, stooping and climbing

· Must be able to lift and carry up to 40 lbs

· Must be able to talk, listen and speak clearly on telephone

Range of Experience

· Project management skills

· Understanding of budgets and competent level of financial analysis skills

· High level of organization

· Ability to use Microsoft software, grant application platforms, and Special Event software (Tripleseat Preferred)

· High level of written communication skills

· Ability to effectively communicate and coordinate with vendors, clients, and museum staff

· Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service

· Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices

· Five years of special events management experience, preferably in a museum or non-profit setting or any combination of experience and training which enables one to perform the essential job functions.

· High school diploma and certificate/college/university experience

Compensation

Compensation is $45,000 – $50,000 Non-Exempt and will be determined by the experience and ability of the candidate within the range. The Museum offers a full range of benefits, including health care, vacation and sick leave, and death and disability insurance. The Museum also offers life, dental and vision insurance.

To Apply

To apply, email resumes and cover letters to Tracey Chesser at Tracey.Chesser@memphistn.gov.

Applications will be accepted until the position is filled. MoSH values diversity throughout our museum. In order to tell authentic, holistic stories of our region’s history, culture and science, MoSH strives to create a diverse workforce to support our collections, exhibits and programming.

MoSH is an Equal Opportunity Employer.

More information about MoSH can be found on our website at www.moshmemphis.com.

Events Coordinator – PT

Part Time Special Events Staff

MoSH

Join our team as we embark on an exciting phase of executing our new vision. Our museum is committed to telling our story by:

· Advocating for Authenticity – Illuminate varying perspectives and uphold accurate interpretation, without glossing over tough ideas.

· Magnifying Belonging – Building active audiences through outreach, co-creation, and participatory inclusion.

· Embodying Holistic Stories – Incorporating context and presenting lesser known stories to portray a complete, systemic picture of the region and its history.

· Constructing Intersections – Creating welcoming common spaces that encourage serendipitous and unstructured engagement and foster meaningful interactions between diverse groups of people.

Responsibilities

Works under the direction of the Special Events Manager of MoSH to coordinate special events such as donor and member events, facility rentals, and volunteer functions. This is a part time position at 28 hours per week or PRN. Must be available to work holidays, weeknights, and most weekend nights.

Role includes:

· Coordinates with museum departments and staff for efficient time management

· Set-ups and breaks down of tables, chairs and other equipment before and after events

· Coordinates with caterers, entertainment groups, event planners, rental companies, and other vendors

· Oversee rental policies and performs follow up evaluations of rental services with clients

· Perform related duties as assigned by supervisor.

· Maintain compliance with all company policies and procedures

Qualities

· Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards

· Requires walking, standing, stooping and climbing.

· Must be able to roll, lift, and carry up to 50 lbs

· Must be able to talk, listen and speak clearly on telephone

Range of Experience

· Verbal and written communication skills, including ability to effectively communicate with internal and external customers

· Computer proficiency (MS Office – Word, Excel and Outlook)

· Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices

· High school diploma or GED required

Compensation

Compensation is $15.00 an hour. The Museum offers a full range of benefits, including health care, vacation and sick leave, and death and disability insurance. The Museum also offers life, dental and vision insurance.

To Apply

To apply, email resumes and cover letters to Tracey Meyer Chesser at tracey.chesser@memphistn.gov

MoSH is an Equal Opportunity Employer.

More information about MoSH can be found on our website at www.moshmemphis.com.

Guest Services Ranger

Guest Services Ranger-LNC

MoSH
Located in Memphis, TN, MoSH (the Museum of Science and History; the Museum) is a well-established 501c3 that seeks to create a community of people who share a richer understanding of one another and the world around us. The Museum consists of the Pink Palace Museum, the Lichterman Nature Center, the Coon Creek Science Center, and other historical properties. We inspire discovery through collecting, preserving, and interpreting the cultural histories and natural sciences that shape our region.

Join our team as we embark on an exciting phase of executing our new vision. Our museum is committed to telling our story by:

· Advocating for Authenticity – Illuminate varying perspectives and uphold accurate interpretation, without glossing over tough ideas.

· Magnifying Belonging – Building active audiences through outreach, co-creation, and participatory inclusion.

· Embodying Holistic Stories – Incorporating context and presenting lesser known stories to portray a complete, systemic picture of the region and its history.

· Constructing Intersections – Creating welcoming common spaces that encourage serendipitous and unstructured engagement and foster meaningful interactions between diverse groups of people.

Responsibilities
· Greeting guests and orienting them to the various activities, buildings, programs and trails on the property.

· Consistently demonstrate a guest-first attitude by modeling exceptional customer service skills.

· Anticipate and meet guest needs, including (but not limited to) selling admission and/or membership, sharing exhibition and program information, checking in guests for special events, greeting tours and groups, answering main museum phone line, responding to museum emails, providing transportation information, and more.

· Manage all admissions transactions (both paid and complimentary) in the front desk.

· Handle and accurately balance cash/credit transactions utilizing a point of sale & ticketing/database constituent management system.

· Maintain conversational knowledge about the museum, exhibitions, memberships, programs, special events, and more.

· Actively promote, sell, and service MoSH memberships.

· Apply creative problem-solving ability to address guest concerns and respond to/note visitor complaints.

· Collect guest contact information for museum follow-up via email and/or direct mail.

· Ensure that all guest-facing materials are stocked and neatly presented, including brochures, gallery notes, and more.

· Conducts safety inspections for trails, walkways, bridges, boardwalks, banks near water, staircases, fences, and other trail amenities.

· Carries out light maintenance, clearing pathways of hazards, and documenting any needed repairs.

· Sweeps and cleans trail head and pavilion areas including various picnic areas and benches within the trail network system.

· Supports special events setup, moving tables and chairs and assists with cleaning when needed.

· Supports the Back Yard Wildlife area by checking in and providing assistance when needed.

· Support general operations by providing administrative and/or event- and project-based support to other departments.

· Thoroughly understand organizational goals; model professionalism, passion, & productivity.

· Other duties as assigned.

Range of Experience

· Preferred minimum of 2 years of customer service experience

· Flexible availability, including holidays, nights, and weekends

· Knowledgeable in standard computer applications and programs (MS suite, internet/email, file management)

· Passion for working with the public

· Exceptional interpersonal and communication skills

· Must be available 3 days per week: 10am – 5pm and at least 1 weekend day required per week

Compensation

Compensation is $15.00 and hour. The Museum offers a full range of benefits, including health care, vacation and sick leave, and death and disability insurance. The Museum also offers life, dental and vision insurance.

To Apply

To apply, email resumes and cover letters to Jacqueline Norfork at jacqueline.norfork@memphistn.gov

More information about MoSH can be found on our website at www.moshmemphis.com.

Special Events Staff

Part Time Special Events Staff
MoSH- Located in Memphis, TN, MoSH (the Museum of Science and History; the Museum) is a
well-established 501c3 that seeks to create a community of people who share a richer
understanding of one another and the world around us. The Museum consists of the
Pink Palace Museum, the Lichterman Nature Center, the Coon Creek Science Center, and
other historical properties. We inspire discovery through collecting, preserving, and
interpreting the cultural histories and natural sciences that shape our region.
Join our team as we embark on an exciting phase of executing our new vision. Our
museum is committed to telling our story by:
● Advocating for Authenticity – Illuminate varying perspectives and uphold accurate
interpretation, without glossing over tough ideas.
● Magnifying Belonging – Building active audiences through outreach, co-creation, and
participatory inclusion.
● Embodying Holistic Stories – Incorporating context and presenting lesser known stories to
portray a complete, systemic picture of the region and its history.
● Constructing Intersections – Creating welcoming common spaces that encourage
serendipitous and unstructured engagement and foster meaningful interactions between
diverse groups of people.
Responsibilities
Works under the direction of the Special Events Manager of MoSH to coordinate special events
such as donor and member events, facility rentals, and volunteer functions. This is a part time
position at 28 hours per week, Wednesday – Sunday. Must be available to work holidays, week
nights, and most weekend nights.
Roles include:
● Coordinates with museum departments, and staff for efficient time management
● Set-ups and breaks down of tables, chairs and other equipment before and after ever event
● Coordinates with caterers, entertainment groups, event planners, rental companies, and
other vendors
● Oversee rental policies and performs follow up evaluations of rental services with renters
● Perform related duties as assigned by supervisor
● Maintain compliance with all company policies and procedures
Qualities
● Ability to safely and successfully perform the essential job functions consistent with the
ADA, FMLA and other federal, state and local standards, including meeting qualitative
and/or quantitative productivity standards.
● Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other
federal, state and local standards
● Requires walking, standing, stooping and climbing.
● Must be able to roll, lift, and carry up to 50 lbs
● Must be able to talk, listen and speak clearly on telephone
Range of Experience
● Verbal and written communication skills, including ability to effectively communicate
with internal and external customers
● Computer proficiency (MS Office – Word, Excel and Outlook)
● Ability to work independently and to carry out assignments to completion within
parameters of instructions given, prescribed routines, and standard accepted practices
● High school diploma or GED required
Compensation
Compensation is $15.00 and hour. The Museum offers a full range of benefits, including health
care, vacation and sick leave, and death and disability insurance. The Museum also offers life,
dental and vision insurance.
To Apply
To apply, email resumes and cover letters to Jacqueline Norfork at
jacqueline.norfork@memphistn.gov
Applications will be accepted until the position is filled. MoSH values diversity throughout our
museum. In order to tell authentic, holistic stories of our region’s history, culture and science,
MoSH strives to create a diverse workforce to support our collections, exhibits and
programming. MoSH is an Equal Opportunity Employer.
More information about MoSH can be found on our website at www.moshmemphis.com.

Creative Director – Territory and Event Marketing

We like people who are different…because we’re different, too. As one of the world’s most iconic and respected nonprofits, we know what it’s like to stand out. That’s why we’re looking at you. Your background, perspective, and desire to make an impact set you apart. As we work to help St. Jude cure childhood cancer, we’re calling on the game-changers, innovators and visionaries to join our family. Not just for the kids of St. Jude, but also for you. Because at ALSAC, we develop and celebrate our employees. So, bring your whole, authentic self and become part of our shared mission: Finding cures. Saving children.®
Job Description
As the Creative Director Territory and Event Marketing , you will play a pivotal role in shaping how we tell our story to the world. Your mission will be to guide and inspire cross-functional content creators, ensuring that our creative portfolio aligns with ALSAC’s strategic plan. You’ll drive authentic storytelling, maintain brand consistency, and elevate our brand through exceptional audience-led experiences.

Key Responsibilities:

Creative Leadership: Develop and drive creative concepts that resonate with our audiences. Foster a collaborative atmosphere among teams, introducing best industry practices to overcome creative challenges.
Strategic Vision: Leverage your vision to innovate and advance dynamic ideas. Understand how creative and content can strategically target the right audiences across various channels.
Team Management: Lead a team of content creators, ensuring efficient real-time production of high-quality creative work.
Collaboration: Work closely with Directors of Design, Photography, Video, and Writing, as well as Creative + Content strategy specialists.
Project Management: Move projects forward through multiple levels within the organization, using strong presentation skills and tactful negotiation.
Graphic Design Expertise: Proficiency in graphic design, especially print design and concept design for event experiences and territory marketing efforts
Strong Communicator: Excellent communication skills (both written and spoken) for internal and external relations.
Leadership Skills: Ability to drive and direct creative teams effectively.
Event Focus: A passion for event-focused creative work.
Design and Digital Driven: Comfortable working in a digital-first environment
Conceptual Design: A strong conceptual designer or conceptual design skillset is required.
Implements Creative and Content Strategies: Ensure that ALSAC meets critical goals and supports overall business objectives effectively and efficiently.
Establishes Policies and Procedures: Improve overall operation and effectiveness of the organization. Operate within budgetary parameters and proactively address potential problems.
Maintains Positive Relationships: Represent ALSAC-St. Jude Children’s Research Hospital positively with third-party organizations and freelancers.
Spearheads Creative Strategy: Manage execution of creative assets for various channels (TV, web, print, audio, digital). Empower the team to explore innovative approaches.
Leverages Audience Insights: Design content to further the St. Jude brand based on audience segments and motivations. Use data and marketing research to inform creative decisions.
Requirements:

•   Requires thorough knowledge of general management methods
•   Speak and write in a clear and understandable manner for internal/external relations
•   Proven ability to develop compelling and effective marketing creative that meets assigned objectives while handling multiple projects simultaneously.
•   Understand extremely complex verbal or written instructions
•   Understand content production processes and applications
•   Knowledge ordinarily acquired through a Bachelor’s Degree plus more than 8 years of experience

#LI-AR1

Benefits & Perks
The following Benefits & Perks apply to Full-Time Roles Only.
We’re dedicated to ensuring children and their families have every opportunity to enjoy life’s special moments. We’re also committed to giving our staff excellent benefits so they can do the same.

Core Medical Coverage: (low cost low deductible Medical, Dental, and Vison Insurance plans)
401K Retirement Plan with 7% Employer Contribution
Exceptional Paid Time Off
Maternity / Paternity Leave
Infertility Treatment Program
Adoption Assistance
Education Assistance
Enterprise Learning and Development
And more
To ensure the health and safety of the children and families at St. Jude Children’s Research Hospital as well as our donors, volunteers and colleagues, as a condition of employment, we require that employees adhere to ALSAC’s Vaccination Requirements, including COVID-19 Vaccination.

ALSAC is an equal employment opportunity employer.

ALSAC does not discriminate against any individual with regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, transgender status, disability, veteran status, genetic information or other protected status.

No Search Firms:

ALSAC does not accept unsolicited assistance from search firms for employment opportunities. All resumes submitted by search firms to any ALSAC employee or ALSAC representative via email, the internet or in any form and/or method without being contacted and approved by our Employee Experience team and without a valid written search agreement in place will result in no fee being paid if a referred candidate is hired by ALSAC.

Job Tag: events

Event Operations Coordinator

Events Manager

Events Coordinator – PT

Guest Services Ranger

Special Events Staff

Creative Director – Territory and Event Marketing

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