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Executive Assistant

The Executive Assistant provides support for all areas within Charles River CDMO (Memphis) facility that are directly or indirectly involved in the execution of current Good Manufacturing Practices (GMP)-related activities for both clinical and commercial products. Interfacing with other cross-functional groups such as Human Resources, Administration, Operations, Facilities, Engineering, and Quality, the Executive Assistant must exercise good judgment and discretion may be required with minimal direction to oversee the administrative responsibilities, plan and execute projects, and represent the organization externally to vendors, visitors and clients.  A commitment to excellence is expected when performing all duties as well as serving both our internal and external customers. This position will support the success of our Site Director and our business as a whole.

Determine priority of matters of attention for the Site Director; delegate matters or address matters personally as appropriate
Advise the Site Director of time-sensitive and priority issues, ensuring appropriate follow-up
Provide direct administrative supports as needed/requested, including scheduling appointments, group meetings, maintaining conference room calendars, Town Hall and Functional Town Hall meetings, site events, leadership events, catering requests and related support
Draft and prepare correspondence for internal announcements, meetings, and other deliverables
Creating and coordinating content; managing our local site’s internal communication channels including digital signage, newsletters, printed materials, social platforms (Teams, Viva Engage).
Complete a variety of special projects including creating slide decks, financial spreadsheets, special reports and agenda material
Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the organization
Working industry knowledge of cell therapy contract manufacturing development organization (CMDO) including processes, terminology, and our history as an organization
Greet and direct visitors, as and when appropriate; coordinate in-house meeting arrangements

High school diploma or equivalent required
Proven experience as an executive assistant preferred
Knowledge of the biotechnology industry, specifically cell therapy CDMO, a plus
Strong business sense and can decipher priorities making sound judgement calls when needed
Excellent communicator with the ability to interact with people of all levels in a confident, professional manner
Demonstrated ability and temperament to work with sensitive information
Proficient in the use of MS Word, Excel and Outlook, PowerPoint, MS Teams