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Event Operations Manager

Job Summary:
Avon Acres is seeking a detail-oriented and organized Office Manager/ Event Coordinator to join our team.

The ideal candidate will be responsible for scheduling, planning, and executing a wide range of events, ensuring seamless and successful experiences for our clients and guests. This position will also be responsible for overseeing the daily office operations and will be responsible for varies task.

Duties:
– Scheduling meetings, appointments, managing filing systems, and inventory orders.

– Managing relationships with vendors, service providers, clients.

– Issuing contracts, billing statements , and quotes

– Orders supplies as needed

– Manage Social Media Post

– Planning, organizing, coordinating, all aspects from booking to scheduling

– Manage event timelines to ensure all aspects run smoothly

– Oversee event setup, execution, and breakdown

Experience:
– Proven experience in event planning or related field
– Strong time management skills with the ability to prioritize tasks effectively
– Excellent communication and interpersonal skills
– Proficiency in Google Docs
– Experience in banquet or events management is a plus

 

If you are passionate about creating memorable experiences and have a knack for detail-oriented planning, we invite you to apply for the Office Manager/Events position.

Join our team and be part of delivering exceptional events that leave a lasting impression.

 

Required Skills:
– Negotiation skills
– Customer service orientation
– Time management proficiency
– Event planning expertise

– Google Docs

 

Nice-to-Have Skills:
– Bi-Lingual (Spanish)
– Event marketing knowledge

 

Apply now to be part of our team dedicated to delivering unforgettable events.

Job Type: Full-time

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

 

Schedule:

8 hour shift
Day shift
Evening shift
Weekends as needed

 

Experience:

Google Docs: 1 year (Required)
Administrative experience: 3 years (Required)

Executive Director

Job Title: Executive Director

Reports to: Board of Directors

Positions Supervised: Director of Operations, MYSP conductors, MYSP interns

FLSA: Exempt

Hours: This position is full-time. The ideal candidate must be willing to work flexible hours including nights and weekends.

Mission: The MYSP celebrates musical development in a fun, inclusive, and collaborative community.

Position Description
MYSP seeks a dynamic and creative, visionary Executive Director with a passion for, and commitment to providing equitable musical opportunities for all youth in the Memphis metropolitan area. The ED will be responsible for the day-to-day operation of MYSP and its overall strategic direction, administration, and fundraising consistent with policies and directives established by the Board. The position requires excellent communication and interpersonal skills, operations management, and community fundraising capability. The ED will attend all concerts and special events and will work closely with the Board of Directors and the artistic staff to develop and sustain programs.

Job Duties & Responsibilities
General Administration
• Lead the development and implementation of the strategic plan for the organization that supports the artistic, financial, and public relations objectives of the organization in collaboration with the MYSP Board of Directors and artistic staff.
• Responsible for paying all MYSP bills (office rent, insurance, licensing fees, memberships, etc.)
• Track financial aid and scholarship awards
• Responsible for collecting and tracking tuition from families
• Work closely with the MYSP Board Treasurer to manage the budget and categorize expenses in QuickBooks

Operations
• Establish employment and administrative policies and procedures for all functions and for the day-to-day operation of the MYSP (secure venues for rehearsals, concerts, and events; oversee music library, music distribution, student attendance/tracking, and concert program layout and publishing)
• Maintain annual calendar and scheduling
• Hire, supervise, and collaborate with staff, conductors, and interns

Marketing
• Create flyers and social media content in Canva
• Manage social media accounts (including regular posts on Instagram and Facebook)
• Maintain the MYSP website
• Send regular email blasts to MYSP email list
• Manage student recruitment efforts alongside conductors

Development
• Develop and implement an annual revenue generation plan
• Research and prepare grant proposals and foundation requests from local, regional, state, and national funding sources
• Identify prospects (corporate and individual) and develop a strategy for soliciting donations

Public Relations
• Develop and maintain high-level relationships within the philanthropic, music education, government and private sector communities
• Serve as a community spokesperson for MYSP
• Maintain marketing activities (traditional media, website, social media, newsletter, etc.)
• Develop and implement an integrated strategic marketing plan to advance brand identity, broaden awareness of programs and priorities, increase the visibility of programs across key stakeholder audiences, and build strong relationships with the local school districts and the artistic community

Skills
• Demonstrated leadership and management skills
• Ability to multi-task
• Takes initiative
• Works well independently and collaboratively
• Creative problem-solving skills
• Enthusiastic and dynamic
• Flexible and organized
• Outstanding communication skills in multiple environments and with a range of audiences (internal and external; e.g., board, parents, students, conductors, part-time employees, as well as public facing donors, sponsors, etc.)
• Experience with children, ages 7-19
• Experience in the following software platforms is a plus: Network for Good, Squarespace, QuickBooks, Canva, Google Forms

Qualifications
The ideal candidate will be fully committed to this role and the mission of the MYSP. They will be comfortable engaging in both strategic activities as well as taking a hands‐on role with regards to program execution and administrative issues.

• Five to ten years of leadership and project management experience in the nonprofit arts/education sector
• Demonstrated experience fundraising: grant writing, year‐end appeals, soliciting major gifts, experience working with a donor database system, e.g., Network for Good
• Demonstrated experience setting and managing budgets and financial forecasting

Compensation and Benefits
Salary: $50,000-$55,000
Health insurance: Reimbursed up to $500/month.
Vacation: Paid vacation, holidays, and sick days.
Some flexibility to work remotely.

To apply
Qualified candidates should email a cover letter and resume to boardchair@myspmusic.org with “MYSP Executive Director Position” in the subject line by Friday, May 31. No phone inquiries, please.

For more information about the Memphis Youth Symphony Program, please visit our website at www.myspmusic.org

Front of House/Administration

Front of House/Administration – Professional Resident Theatre seeks a well-spoken, self-motivated, outgoing, and hard-working individual to oversee the Front of House for three stages – 14 productions annually, volunteer coordination, and general administration. Duties include house managing productions; hiring, training, and supervising house managers; scheduling and training volunteer ushers/house managers; maintaining budget; setting and ensuring front of house protocols; and general administration including office manager responsibilities. The ideal candidate will also possess the ability to diffuse challenging situations, lead an usher crew with kindness and authority, take pride in the facilities they work in, maintain strong communication with volunteers, ushers, and those supervised, and uphold accessibility equipment and practices such as narration scripts, hearing assist devices, large-size programs, etc. Position to begin May 2024. Schedule includes weekend nights. $700/wk. Send Resume and References to: CJ Thomas, Director of Community Outreach, PLAYHOUSE ON THE SQUARE, 66 South Cooper, Memphis, TN 38104. cj@playhouseonthesquare.org

Teen Services Coordinator

Works under the direction of the Deputy Director to develop and coordinate library services for teens in conjunction with librarians/teen specialists throughout the library system. Plans and conducts meetings addressing teen services issues; presents information to exchange ideas about materials and programming, improve communication, and foster staff development. Coordinates, directs, or participates in committees with program development, policy development, or process change as related to the provision of teen services. Assists with recruiting, interviewing, selecting, orienting, and training and developing skill sets for teens and teen specialists.  Evaluates existing services for teens and recommends methods for improving services and works with administrative staff to set priorities and determine appropriate processes for implementation of needed improvement through the management structure.

Takes a leadership role in developing and coordinating the Library’s teen-oriented virtual/digital services to provide access to popular online and electronic resources with customer centered activities, programs, and initiatives. Develops statistical analysis/forms/measurement tools to evaluate teen services program effectiveness. Develops strategies to recruit and retain teen program participants. Develops new and innovative teen-oriented virtual/digital/electronic services, methods, and procedures to enhance operations and to ensure effectiveness, consistency, and compliance with the Library’s strategic plan. Coordinates system-wide literacy programs for teens.  Facilitates teen advisory board. Advises library management of trends in the field. Attends state and national conferences and networks with others involved in similar projects.  Works with managers and other members of the library administration on special system-wide projects, such as developing goals and objectives and setting up special collections and displays. Advocates, at the administrative level, for issues relating to provisions for services to teens. Serves on committees and assists during community events, as appropriate.

Communications and Administrative Coordinator-Vice Chancellor (Finance)

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Communications and Administrative Coordinator resides in the Shared Services area of the division of Finance and Administration under the Executive Vice Chancellor for Finance and Administration and Chief Operating Officer (EVC). This position is responsible for coordinating the communications and marketing, administrative, and financial needs of the units within the division of Finance and Administration and in support of the priorities of the EVC.

DUTIES AND RESPONSIBILITIES:

Communications and Marketing: 70%

1.      Writes and formats emails, letters, documents, reports, and presentations for the EVC and/or units of the division of Finance and Administration and coordinates as needed with the Office of Communications and Marketing for branding, style, and editorial approval

2.      Manage project timelines and deadlines for the communications and marketing needs of the EVC and/or units of the division of Finance and Administation

3.      Prepare spoken remarks or presentations for events and coordinate with the Office of Communications and Marketing for the editing and approval of those remarks and presentations.

4.      Determine content (text, photos, etc.,) edit, and manage the websites of the EVC and units of the division of Finance and Administation.

5.      Manages communications projects from concept to dissemination and evaluates the effectiveness, including reports of projects, to include budgetary and scheduling parameters.

6.      Monitors the websites of the EVC and units of the division of Finance and Administation for issues and works with the digital content team in the Office of Communications and Marketing to resolve issues.

Administrative: 20%

1.      Oversees maintenance and repair needs of offices by entering work requests in Archibus and provides oversight of pending projects.

2.      Serves as the administrative liaison between outside consulting firms and UTHSC faculty, staff and/or students as it relates to the scope of work for the contracted services.

3.      Utilizes various software packages (Word, Excel, PowerPoint) to generate correspondence and presentations and update the website.

4.      Serve as the moderator for the business contacts listserv.

Financial: 10%

1.      Makes reservations for designated events; set up vendors in Payment Works.

2.      Completes expense reports on Concur; processes petty cash for EVC units.

3.      Performs other duties as assigned.

MINIMUM REQUIREMENTS:

EDUCATION: Bachelor’s Degree. (TRANSCRIPT REQUIRED)

EXPERIENCE: One (1) year of experience in mass communications and/or marketing or related field; OR Associate’s Degree and three (3) years of experience; OR a combination of education and experience to equal (5) years.

 

KNOWLEDGE, SKILL, AND ABILITIES:

Must be a confident communicator and presenter.
Strong writing, editing, proofreading skills, layout and design experience and professional printing/publishing expertise.
Proficiency in website design, social media, newsletter/brochure production and the use of software such as Microsoft Office, Publisher, InDesign preferred.
Ability to present concepts verbally and exhibit superior project and time management skills.
Ability to exhibit a wide degree of creativity and latitude, strong knowledge and understanding of current trends in digital media/social media.
Ability to work with diverse faculty and staff of various and differing experience levels and with various management levels.
Organized and task oriented with the ability to work independently.
Excellent proficiency in Microsoft Office: Outlook, Word, PowerPoint, and Excel
Excellent interpersonal, oral and written communication skills.
Ability to work independently as well as collaboratively.
Skill in developing correspondence and proofreading for accuracy with high attention to detail.
Ability to prioritize work and maintain confidentiality.

WORK SCHEDULE: This position may occasionally be required to work evenings.